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Disclosure for the processing of personal data

In implementation of the new EU regulation no. 679/2016 we inform you that:

The Data controller is Hotel Fontanelle S.n.c., based in via Loreta 271, 47032, Fratta Terme - Bertinoro (FC), telephone 0543 460922,

fax 0543 460026, e-mail info@hotelfontanelle.it

The aforementioned Regulation provides for a series of obligations on the part of those who perform "treatments" (i.e. collection, recording, processing, storage, communication and other treatments listed in art. 4 of the Regulation) of personal data.

Your data will be processed on the basis of a contractual obligation or pre-contractual measures in order to manage the contractual relationship, comply with the obligations arising from the contract, manage passive billing, manage deliveries of supply materials and in order to ensure an effective operational management of the business relationship; we also process your data to fulfill legal obligations arising from tax and accounting legislation.

In order to allow the fulfillment of the contractual and legal obligations indicated above, your data will be processed using paper, electronic and telematic tools and supports, in compliance with the principles and requirements of the Regulation, as well as with company regulations and policies, by internal staff. specifically authorized and, in case it is necessary to make use of an external party for the treatment of the same, of specifically identified and appointed Data Processors; furthermore, they may be communicated to the following categories of recipients: to public entities and bodies (for example Chambers of Commerce, Financial Administration, other state or local public administrations or concessionaires of public services); to professional studies in order to fulfill fiscal and accounting obligations; to hardware and software maintenance and assistance companies in case of their intervention; to post offices, shippers and couriers. No personal data transfer is made to a third country or to an international non-EU organization.

For the aforementioned purposes and communications it is not necessary your prior consent, as the conferment and processing of data is necessary within the contract or the fulfillment of legal obligations. The provision of data is therefore necessary for the correct fulfillment of contractual and legal obligations since any refusal to provide them would make it impossible to fulfill the obligations.

On the basis of a legitimate interest of the data controller a video surveillance check of certain areas of the structure (accesses and corridors) is carried out, in order to protect the assets of the structure from theft and vandalism. The images will not be disclosed to third parties, except in cases where it is necessary to adhere to a specific request by the judicial authority or judicial police, and in any case the images will never be widespread; the images recorded are treated in accordance with the provisions of law and the provisions of the Guarantor on video surveillance.

Also in this case your prior consent is not necessary as the processing is based on the legitimate interest of the data controller to the protection and security of the company assets.

Data retention time
Your personal data will be stored only and exclusively for the period of performance of the activities subject of the contract and in any case no later than the expiration of the appropriate deadlines to ensure the possible defence of a right of the Company in litigation. In any case, they will not be kept for a period exceeding the achievement of the purpose.

The images of the video surveillance will be kept no later than the time required by current legislation.

 

Subjects' rights
In relation to the aforementioned processing and related data present in our archives, the rights as of Chapter III, arts. From 15 to 22 of the EU Regulation 2016/679 can be exercised, and more specifically:

-           Right of access (art.15);
-           Right of rectification (art.16);
-           Right of cancellation (so-called right to be forgotten, art. 17);
-           Right to limit the processing (art. 18);
-           Right to data portability (art. 20);
-           Right of opposition (art. 21);

In addition, you have the right to propose a claim to a control authority, (for example to the Authority for the Protection of Personal Data).

In order to exercise your rights you can contact the Customer by phone, mail or e-mail using the contacts indicated at the top of this statement.

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